Dorset College has developed a COVID-19 Safety Plan, outlining the control measures, policies, procedures, protocols, communication plans, training, and monitoring processes necessary to reduce the risk of transmission of COVID-19 at our workplace.
Our plan follows the six-step process as outlined by WorkSafeBC. By Order of the Provincial Health Officer dated May 14, 2020, employers are required to post a copy of their COVID-19 Safety Plan on their website and at the workplace. This plan must be readily available for review by workers, as well as visitors, contractors, suppliers, and any other person who could be providing services at our workplace. This plan is updated as required.
A copy of our COVID-19 Safety Plan and other associated documentation must be provided if requested by a WorkSafeBC officer. This COVID-19 Safety Plan is to be posted on our website at:
☒ Consulted frontline workers, supervisors, and the joint health and safety committee.
☒ Identified areas where people gather as well as the job tasks and processes that may present a risk of transmission of COVID-19.
☒ Determined who could be at risk of exposure, including staff, students, suppliers, and the public.
☒ Identified tools and equipment that workers share while working.
☒ Identified shared surfaces that people touch often, such as doorknobs. Elevator buttons, and light switches.
To determine what control measures are required, we have consulted the following:
☒ The Hierarchy of Controls (Figure 1)
☒ Our frontline staff and managers
☒ Our Joint Health and Safety Committee
☒ Guidance and industry-specific information from provincial health authorities
Based on our assessment of the risks at the workplace in Step 1, we have implemented necessary controls and developed the following policies, procedures, and protocols:
☒ On-campus operations policy (Appendix A)
☒ Hand-hygiene and social distancing protocols (Appendix B)
☒ Visitor’s protocol (Appendix B)
☒ Enhanced cleaning protocol for common areas (Appendix C)
☒ Reporting symptoms in the workplace protocols (Appendix D)
☒ Working from home policy (Appendix E)
☒ International students travelling to Canada protocol (Appendix F)
Managers have been made aware of these policies and protocols.
To ensure staff, students, and visitors know how to stay safe at our workplace, we have:
☒ Developed plans to communicate new and updated policies to all of our employees.
☒ Conducted a training needs assessment and updated our training to include training on procedures and protocols
☒ Posted awareness posters throughout our workplace(s): No visitors, Distancing reminder, Sanitizing Station, Stop Sign, Feeling Symptoms?, and Handwashing Station.
☒ Posted occupancy limit signage throughout our workplace(s).
☒ Encouraged the use of virtual meeting tools and/or phone calls in lieu of in-person meetings or training sessions, whenever possible.
☒ Ensured that all required control measures, such as physical distancing, must be in place if communication or training must take place in person.
☒ Trained managers on monitoring workers and enforcing policies and protocols.
As we receive updates from health authorities, we are doing the following to monitor changes in our operations and workplace(s) and ensure that control measures are effectively providing the expected level of protection and prevention.
☒ Workers are aware of how to report workplace hazards.
☒ Workers are aware of how to report symptoms of COVID-19.
☒ We review all workplace inspections to check for new areas and tasks of concern.
☒ We revise and update our cleaning and hygiene practices and protocols.
☒ We consult with our Joint Health and Safety Committee members.
☒ We update our policies and protocols accordingly.
☒ We re-assess communication and training needs accordingly.
For areas within our operations or workplace that have not been operating normally during this pandemic and would now be re-started or re-occupied, we have completed the following:
☒ Reviewed our existing risk assessments for the jobs and areas affected by considering the effects of the control measures discussed in this Plan on existing safeguards and controls, and revised our risk assessments accordingly.
☒ Consulted with our Joint Health and Safety Committee
☒ Ensured all work areas have been inspected before resuming operations
☒ Re-assessed and implemented occupational first aid requirements accordingly.
☒ Re-assessed communication and training needs accordingly.
☒ Communicated plans to workers before they return.
COVID-19 Safety Policy – On Campus Operations
Dorset College Safety Policy will adhere to the regulations and guidelines set out by WorkSafe BC’s six-step process and the Go-Forward Guidelines for BC’s Post-Secondary Sector.
Purpose of Policy
Related Documents and Resources
Orders, notices and documents from BC Center for Disease Control, Provincial Health Officer, WorkSafe BC, Ministry of Health, BC’s Response to COVID-19, BC Restart Plan, Dorset College Safety Plan
Each member of the Dorset College community has a responsibility for his or her own safety as well as the well-being of others on campus during the COVID-19 pandemic.
Each person must abide by the guidelines below:
1.1 Administrative Responsibilities
1.2. Staff and Faculty Responsibilities
1.3. Students Responsibilities
International Students travelling to Canada must:
Comply with federal and provincial health, safety and legal obligations, such as mandatory self- isolation, that international students entering Canada are required to follow on arrival at their final destination in B.C
Dorset College provides and stocks adequate washroom and hand-washing facilities on site for faculty, staff, and students. Students, instructors, and staff will be required to sanitize their hands before entering college property, wash and sanitize their hands throughout the day, and sanitize their hands upon leaving the college property. Hand sanitizing stations are located strategically throughout the campus to facilitate hand hygiene.
Enhanced Cleaning Protocol for common areas
Dorset College has implemented cleaning protocols for all common areas and surfaces (e.g., washrooms, tools, equipment, desks, light switches, and door handles).
Disinfecting and Cleaning Standards:
The following provisions have been adopted from the Occupational Health and Safety Regulation (OHS) and implemented at Dorset College:
G4.85(3) Maintenance of washroom facilities (Issued January 1, 2005)
If washroom facilities are provided, they must be
(a) maintained in proper working order,
(b) kept clean and sanitary, and
(c) provided with the supplies necessary for their use.
The employer must ensure washroom facilities are maintained to meet the requirements of section 4.85(3). If the washroom facilities are not under the employer’s direct control, the employer should ensure that all facilities intended for use by workers are maintained to meet the requirements of section 4.85(3).
Each washroom should be provided with a suitable waste receptacle and with the supplies necessary for the use of the facilities, such as a supply of soap, toilet paper, and hand-drying towels or air dryers
Reporting Symptoms at the Workplace Protocol
Dorset College has sought advice from the local public health authority in regard to managing cases of COVID-19 in the institution.
As part of a contingency plan, Dorset College has created the following protocols in the event that anyone develops COVID-19 symptoms on campus: